How smart is Intelligent Capture?

Document capture solutions are an invaluable tool for organizations that are looking to save time and money by streamlining their paper-intensive business processes. But not all capture solutions are created equal, and as the recession bears on, organizations are looking for ways to do more with less by strategically investing in technology that automates costly manual processes.

Intelligent document capture goes beyond traditional capture by offering tools that can automatically identify and classify document types, even providing the capability of extracting, perfecting, and delivering document data for use by back-end business systems. This not only saves valuable time by minimizing the need for manual pre-sorting of documents, but also reduces the need for error-prone manual data-entry, the results of which can provide dramatic cost reductions, significant process improvements, and improved customer service.

The 5 capabilities of an intelligent platform are:

Capture-
Converts hardcopy documents into digital form through scanning, transforming any structured, unstructured, and semi-structured documents into easy to manage and searchable electronic data.

Classify
Auto classification-- typically done either through image or text-based analysis using keywords, phrases, and word combinations-- enables the intelligent routing of documents as part of a defined business process workflow.

Extract
Once documents are captured and classified, their data can then be extracted using optical character recognition (OCR) engines for machine, handprint, and optical mark recognition (OMR), such as checkboxes, bubble fill-ins, and others. The technology can also detect tables in documents and extract data from rows and columns.

Validate
Data validation ensures that the extracted data is correct and accurate by comparing them to a known set of data. Can also include manual validation, which allows operators to review and correct data that has been extracted with low confidence.

Deliver
Data and document exports are the way intelligent capture makes information available to other enterprise systems. Data can be exported to a file system in a variety of data and document formats, including XML, delimited, and other. Scanned images can also be stored as PDF, JPEG, TIF, and other formats.

PaperFree and EMC provides the solutions that supports both centralized and distributed branch office scanning, advanced document identification, and the development tools to quickly integrate your intelligent capture with critical business systems and processes.

Click here to learn more about the benefits of using intelligent capture, or dial 1-888-726-7730 to speak with a PaperFree consultant today, and start doing more with less.